Bài giảng Introducing Desktop Publishing - Chapter 9 Focus on Teamwork

Focus on Teamwork ChapterWorkshop FoundationsWork with Groups Workshop ToolboxTools for TeamsProjects Project 9-1: Assign Team RolesProject 9-2: Create a TimelineProject 9-3: Create a BudgetProject 9-4: Design a LogoSkills You Will LearnCopyright © The McGraw-Hill Companies, Inc. All rights reserved.9Design as a TeamFocus on Teamwork ChapterProjects Project 9-5: Design a Business CardProject 9-6: Design Business LetterheadProject 9-7: Design Business EnvelopesProject 9-8: Perform a Mail MergeSkills You Will LearnCopyright © The McGraw-Hill Companies, Inc. All rights reserved.9Design as a Team Focus on TeamworkBusiness cards and stationery create a company’s visual message.A business package consists of business cards and company stationery that incorporate the company logo and have a consistent overall design.Create a Business Packagepg. 377Chapter9Design as a Team Focus on Teamworkpg. 377Chapter9Design as a TeamFoundationsWork as part of a teamResolve conflictsYou Will Learn ToKey Terms teamworkflowcharttimelineproject managerpg. 378Design as a TeamFoundationsteamworkCooperation between group members. (pg. 378)flowchartA document that illustrates procedures by using a set of standard symbols. (pg. 378)timelineA document that shows when each stage of the project will be completed. (pg. 378)project managerThe person leading or supervising a team. (pg. 378)Work with Groups pg. 378What Makes an Effective Team?Working as a group requires cooperation between group members, or teamwork. Flowcharts are effective tools for breaking down long processes and large projects.Timelines help to show when each stage of the project will be completed. The project manager is responsible for making sure team members work well together in order to complete the project on time. Design as a TeamWhat is the purpose of a flowchart? Work with GroupsFoundationsThe purpose of a flowchart is to break long processes and large projects into smaller steps and easily attained goals.Design as a TeamWork with GroupsAssessmentpg. 379What is a timeline used for?Answer: AExplanation: A timeline is used to show when each stage of a project will be completed.A. to show when each stage of a project will be completedB. to break a project down into smaller stepsC. to show which team members are responsible for which parts of a projectD. to list the final deadline of a projectDesign as a TeamToolboxIdentify software for teamworkCompare software featuresYou Will Learn ToKey Term milestonepg. 381Design as a TeamToolboxmilestoneA critical point in a project. (pg. 381)Tools for Teamspg. 381Stay in TouchMicrosoft Outlook, Outlook Express and Instant Messaging allow team members to communicate with each other.Track Your BudgetMicrosoft Excel is a great tool for budgeting purposes.Stay on ScheduleMicrosoft Project is helpful for many project management tasks.Excel is useful for breaking a milestone into smaller parts. Design as a TeamHow might a project manager use Microsoft Excel? Tools for TeamsToolboxA project manager might use Microsoft Excel to break a larger milestone into smaller parts. Design as a TeamTools for TeamsAssessmentpg. 381Which software program is used for budgeting projects?Answer: DExplanation: Microsoft Excel is used for budgeting projects.A. Microsoft OutlookB. Outlook ExpressC. Microsoft Project D. Microsoft ExcelDesign as a TeamAssign Team RolesCreate a flowchartAdd connectorsSpotlight on Skillspg. 382Key Term connector Academic Focus ScienceBreak a process into steps9-1Design as a TeamAssign Team Rolespg. 382Create a FlowchartTo begin a project, create a flowchart to help outline team member roles and responsibilities.A flowchart is made of simple shapes such as ovals, squares, circles, and rectangles joined together by connectors. connectorA line that stays attached to a shape regardless of where the shape is moved. (pg. 382)9-1Before You Begin Go to Chapter 9, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work. Design as a TeamAssign Team Rolespg. 382In this project, you willUse Microsoft Publisher to create a flowchart that divides the work and assigns responsibilities to group members based on their abilities and interests.Microsoft PublisherAPPLICATIONS USED9-1Design as a TeamAssign Team Rolespg. 3829-1Check your work Use Figure 9.5 as a guide and check that:The boxes in the flowchart are aligned.Connectors are attached to the correct boxes.Text is correct and readable.Boxes are filled with colors that group related tasks. Design as a TeamCreate a TimelineModify a calendar templateSpotlight on Skillspg. 385Key Term deadlineAcademic Focus ScienceBreak a process into steps9-2Design as a TeamCreate a Timelinepg. 385Set DeadlinesIn order to complete a project on time, a team must break a project into parts and set a deadline for each of the parts.Schedule MeetingsTeam meetings help members to check on each other’s progress.deadlineA time goal for a project. (pg. 385)9-2Design as a TeamCreate a Timelinepg. 385In this project, you willUse Microsoft Publisher to create a timeline.Microsoft PublisherAPPLICATIONS USED9-2Design as a TeamCreate a Timelinepg. 3869-2Check your work Use Figure 9.7 as a guide and check that:The calendar only shows the timeframe for the projects.Tasks are logically scheduled, using different colors.Design as a TeamCreate a BudgetCreate a spreadsheetApply the Sum functionEnter formulasCopy formulasSpotlight on Skillspg. 387Key Term spreadsheetAcademic Focus MathApply math formulas9-3Design as a TeamCreate a Budgetpg. 387Crunch Numbers with SpreadsheetsIn Microsoft Excel, a user can use formulas in a spreadsheet so that numbers can be automatically calculated. spreadsheetA grid or table that arranges numbers or text so that it is easy to manage and manipulate information. (pg. 387)9-3Design as a TeamCreate a Budgetpg. 387In this project, you willConsider the printing cost of publishing a set of marketing materials including the business package, brochure, and pamphlet.Microsoft ExcelAPPLICATIONS USED9-3Design as a TeamCreate a Budgetpg. 3909-3Check your work Use Figure 9.13 as a guide and check that:Text and data has been entered accurately and in the current cells.Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project.Rows 10, 20, and 22 are light blue and currency data is formatted.Design as a TeamDesign a LogoBrainstorm ideasCreate a designSpotlight on Skillspg. 391Key Term PantoneAcademic Focus Language ArtsCreate a visual message9-4Design as a TeamDesign a Logopg. 391Logo GuidelinesKeep the design simple.Create graphics as scalable vector images.Use colors that can be reproduced reliably, and choose color swatches or custom colors, like Pantone.Do research to make sure that the logo is unique. PantoneA color system used by professional printers. (pg. 391)9-4Design as a TeamDesign a Logopg. 391In this project, you willUse Adobe Illustrator to create a logo for your company.Adobe IllustratorAPPLICATIONS USED9-4Design as a TeamDesign a Logopg. 3929-4Check your work Use Figure 9.15 as a guide and check that:The graphic is a vector image.Edges are clean of any distortions caused by rectangle blends.The stroke is heavy and dark.Colors are accurate.Design as a TeamDesign a Business CardLay out a business cardInsert a logoSpotlight on Skillspg. 393Key Term taglineAcademic Focus Language ArtsAdd descriptive text9-5Design as a TeamDesign a Business Cardpg. 393Business Card LayoutBusiness cards should be clear and easy to read and include all relevant contact information.Company information includes the name, logo, tagline, and company address. taglineA company’s slogan. (pg. 393)9-5Design as a TeamDesign a Business Cardpg. 393In this project, you willCreate a design for a business card for the Director or Marketing. Microsoft PublisherAPPLICATIONS USED9-5Design as a TeamDesign a Business Cardpg. 3949-5Check your work Use Figure 9.17 as a guide and check that:The company logo is clearly visible.Contact information is correct, complete, and readable.There is sufficient white space and the design follows PARC principles.Design as a TeamDesign Business LetterheadLay out a letterheadInsert a logoSpotlight on Skillspg. 396Key Term letterheadAcademic Focus Language ArtsAdd descriptive text9-6Design as a TeamDesign Business Letterheadpg. 396LetterheadCompany letterhead is used for all official correspondence.A logo and company colors are often included in the letterhead. letterheadThe heading at the top of stationery which usually includes a name and address. (pg. 396)9-6Design as a TeamDesign Business Letterheadpg. 396In this project, you willCreate the business letterhead for Light Travel, again using the logo you created in project 9-4. Microsoft PublisherAPPLICATIONS USED9-6Design as a TeamDesign Business Letterheadpg. 3979-6Design as a TeamDesign Business EnvelopesLay out a business envelopeAdd a return addressSpotlight on Skillspg. 398Academic Focus MathLay out on a grid9-7Design as a TeamDesign Business Envelopespg. 398Business EnvelopesA standard large envelope is 9 ½ inches by 4 ½ inches and should be formatted according to USPS guidelines for business mail.9-7Design as a TeamDesign Business Envelopespg. 398In this project, you willComplete your business package.Microsoft PublisherAPPLICATIONS USED9-7Design as a TeamDesign Business Envelopespg. 3999-7Check your work Use Figure 9.13 as a guide and check that:Text and data has been entered accurately and in the current cells.Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project.Rows 10, 20, and 22 are light blue and currency data is formatted.Design as a TeamPerform a Mail MergeImport a data sourceMerge the data and envelopesSpotlight on Skillspg. 400Key Terms mailing listmail mergedata sourcemain publicationimportAcademic Focus ScienceApply a database9-8Design as a TeamPerform a Mail Mergepg. 400Mail MergeA business package should be sent to everyone on a mailing list.Publisher’s Mail Merge tools create personalized letters and envelopes in a mass mailing.mailing listA list of intended recipients. (pg. 400)mail mergeA process that creates personalized letters and envelopes in a mass mailing (pg. 400)9-8Design as a TeamPerform a Mail Mergepg. 400Mail MergeThe mail merge process requires a data source and a main publication.You can create a data source within Publisher, or you can import data from other applications. data sourceA database of names, addresses, and other useful information. (pg. 400)main publicationA document with unchanging text, punctuation, spacing, and graphics. (pg. 400)importTo bring in data from other applications. (pg. 400)9-8Design as a TeamPerform a Mail Mergepg. 400In this project, you willUse an Access database table as the data source to perform a mail merge.Microsoft AccessAPPLICATIONS USED9-8 Data File 9-8DATA FILES USEDDesign as a TeamPerform a Mail Mergepg. 4029-8Design as a TeamIn the Workplacepg. 403On the JobProject managers supervise a team and are responsible for making sure that a project is completed on time, within budget, and that all elements are within the client’s guidelines.Managers use software such as Microsoft Word, Project, and Excel to communicate with their teams and track scheduling and budgets.Future OutlookWhile companies are often in need of qualified project managers, they often promote people to the position within the company. Skills and TalentsTeam Project ManagersTeam Project Managersmust have:Excellent communicationskillsCreativity and flexibilityKnowledge of relevantsoftwareKnowledge of marketing,advertising, and publicrelations conceptsStrategic thinking skillsThe ability to meet deadlinesDesign as a Team Focus on TeamworkChapter AssessmentWhat is a timeline?A timeline is a visual representation that shows when each stage of a project will be completed.Which software application is most effective for tracking a budget?Microsoft Excel is most effective for tracking a budget.Chapter9Design as a Team Focus on TeamworkChapter AssessmentWhat is a tagline?A tagline is a company slogan.What does the mail merge process require?The mail merge process requires a data source and a main publication.Chapter9Design as a Team Focus on TeamworkGo to Learning Center Unit Activities PowerPoint Presentations Student Data Files Key Term Flashcards Reading Checks and Critical Thinking Activities e-Review Self Checks Worksheets Enrichment ActivitiesChapter9Design as a Team